For our client – FRONTEX – the European Border and Coast Guard Agency we are looking for candidates for the following position:

Administrative Assistant in Deployment Management Division /Logistic Unit / Logistics Support Sector

Location: Warszawa, Śródmieście

The description of duties is as follows:

to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to carry out data entry and support an administration and monitoring of electronic databases;
to assist in the organisations of online and physical meetings and drafting minutes as necessary;
to assist in handling correspondence,;
to provide assistance in preparation, implementation and monitoring distribution, stock and inventory of assets, items and material ;
to assist in the preparation of statistical data (tables, graphs and charts);
to support in drafting reports in various areas related to Frontex activities;
to track and report on team hours and file expense reports;
to monitor functional mailboxes and communicate with internal and external parties;
to perform basic administrative tasks as copying, scanning, etc.

Requirements:

Education: successfully completed secondary education related to the business needs
Work experience: at least 1 year of professional experience in the specific area depending on the business needs
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

high level of responsibility and ability to work independently
high level of service orientation
ability to work under pressure and experience in organizing work and prioritizing accordingly
ability to communicate efficiently at all levels internally and externally and in appropriate manner
strong sense of accuracy and attention to detail
high level of discretion and ability to handle confidential matters
proven organizational skills
ability to adapt to a dynamic working environment
ability to learn new skills and software
ability to work in a team

We offer:

Number of vacancies: 1

Application deadline: until September 25, 2023

Please be advised that only resumes in English will be considered.

Administrative Assistant in Deployment Management Division /Logistic Unit / Logistics Support Sector