Administrative Assistant in Deployment Management Division /Logistic Unit / Logistics Support Sector

  • Temporary
  • Warsaw
  • Posted 4 days ago
  • 8-9.000 gross PLN / Month

FRONTEX – the European Border and Coast Guard Agency

For our client – FRONTEX – the European Border and Coast Guard Agency we are looking for candidates for the following position: 

Administrative Assistant in Deployment Management Division /Logistic Unit / Logistics Support Sector
Location: Warszawa, Śródmieście
The description of duties is as follows:
  • to provide administrative support in general administrative procedures;
  • to support the document flows and archiving;
  • to support in drafting notes, letters, reports and follow ups on documents;
  • to carry out data entry and support an administration and monitoring of electronic databases;
  • to assist in the organisations of online and physical meetings and drafting minutes as necessary;
  • to assist in handling correspondence,;
  • to provide assistance in preparation, implementation and monitoring distribution, stock and inventory of assets, items and material ;
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to support in drafting reports in various areas related to Frontex activities;
  • to track and report on team hours and file expense reports;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to perform basic administrative tasks as copying, scanning, etc.
  • Education: successfully completed secondary education related to the business needs
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
Personal skills:
  • high level of responsibility and ability to work independently
  • high level of service orientation
  • ability to work under pressure and experience in organizing work and prioritizing accordingly
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner
  • strong sense of accuracy and attention to detail
  • high level of discretion and ability to handle confidential matters
  • proven organizational skills
  • ability to adapt to a dynamic working environment
  • ability to learn new skills and software
  • ability to work in a team
We offer:
  • contract of employment through the Employment Agency
  • daily remuneration: 64,24€ net
  • medical care, sports card
  • opportunity for development and promotion
  • convenient location of the office – the centre of Warsaw
  • work with professionals

Number of vacancies: 1

Application deadline: until September 25, 2023

Please be advised that only resumes in English will be considered.

To apply for this job please visit

Job Location
Call Us: +48 886 971 974