For our client FRONTEX the European Border and Coast Guard Agency, we are looking for candidates for the following position:

Administrative Assistant in Operations Planning Division / Operations Programmes and Policies Unit / Operations Policies and Projects Sector

The description of duties is a presented below:

to ensure support in administrative procedures;
to co-ordinate the document flow, assist in archiving and follow-up in the team tasks in coordination with the relevant offices;
to monitor functional mailboxes and communicate with internal and external parties;
to draft notes, letters, reports and follow up;
to assist at meetings, drafting minutes where necessary;
administrative support in management of projects;
to support operational staff with preparation of documents, presentations and day-to-day follow-up;
to carry out data entry and support in administration and monitoring of electronic databases as well as preparation of the data overviews based on the dedicated tools where necessary;
to support procurement issues and event organization (conferences, meetings, visits, workshops) at Sector level;
to support with mission organisation.
to perform basic administrative tasks as copying, scanning, etc.

Candidates applying should satisfy the following criteria:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Please be advised that only resumes in English will be considered.

Applications are being accepted until September 11, 2026