For our client FRONTEX the European Border and Coast Guard Agency, we are looking for candidates for the following position:

Administrative Assistant in Equipment and Logistics Division

The description of duties is a presented below:

To provide administrative support in general administrative procedures;
To support the document flows and archiving;
To support in drafting notes, letters, reports and follow ups on documents;
To carry out data entry and support an administration and monitoring of electronic databases;
To assist in the organisations of online and physical meetings and drafting minutes as necessary;
To assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
To support the preparation and follow-up of financial commitments and documents;
To support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
To support in the review and preparation of documentation attached to claims, invoices and requests for payments;
To perform basic administrative tasks as copying, scanning, etc.
To assist in the preparation of statistical data (tables, graphs and charts);
To support in drafting reports in various areas related to Frontex activities;
To track and report on team hours and file expense reports;
To monitor functional mailboxes and communicate with internal and external parties;
To Support budget-related activities, including the preparation of financial reports and budget monitoring.

Candidates applying should satisfy the following criteria:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

High level of responsibility and ability to work independently;
High level of service orientation;
Ability to work under pressure and experience in organizing work and prioritizing accordingly;
Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
Strong sense of accuracy and attention to detail;
High level of discretion and ability to handle confidential matters;
proven organizational skills;
Ability to adapt to a dynamic working environment;
Ability to learn new skills and software;
Ability to work in a team.

We offer:

Please be advised that only resumes in English will be considered.

Applications are being accepted until September 11, 2026