For our client FRONTEX the European Border and Coast Guard Agency, we are looking for candidates for the following position:

Administrative Assistant in Return Division / Return Knowledge Office / Business Support Team

The description of duties is a presented below:

to draft and/or edit notes, letters, and reports (with stylistic and linguistic accuracy) and follow up on them;
to monitor and assist in handling all in and out correspondence via functional mailbox,
to prepare statistical data (tables, graphs and charts);
to carry out data entry and support an administration and monitoring of electronic databases;
to coordinate and monitor the workflow of horizontal tasks and related documents;
to communicate effectively with internal and external parties;
to maintain records of all task related workflow;
to support in the organisations of online and physical meetings, trainings, workshops, and drafting agendas and minutes as necessary;
to perform administrative tasks as required.

Candidates applying should satisfy the following criteria:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Please be advised that only resumes in English will be considered.

Applications are being accepted until September 11, 2026