For our client FRONTEX the European Border and Coast Guard Agency, we are looking for candidates for the following position:

Administrative Assistant in Security and Information Management Division / Project Management Office

The description of duties is a presented below:

providing administrative support in general administrative procedures;
Agenda and calendar management;
supporting in the daily organisation of work and tasking;
supporting the organisation of online and physical meetings (including drafting minutes, preparing materials and presentations);
assisting in preparation and follow up of correspondence such as drafting notes and letters;
supporting the finalisation of the team’s contributions;
sreparing and updating statistical data (tables, graphs, and charts);
supporting various projects;
organisation the workflow and archiving of documentation;
drafting notes, letters, reports, e-mails and follow ups on documents;
carrying out data entry and support the administration and monitoring of electronic databases;
supporting in the review and preparation of documentation attached to claims, invoices, and requests for payments;
monitoring functional mailboxes and communicate with internal and external parties;
performing basic administrative tasks as copying, scanning, etc.
creation of projects and office intranet sites and repositories.
assists and contributes to Project Management Office horizontal activities, up to the individual’s level of competency.

Candidates applying should satisfy the following criteria:

education: successfully completed secondary education related to the business needs;
work experience: at least 1 year of professional experience in the specific area depending on the business needs;
computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Please be advised that only resumes in English will be considered.

Applications are being accepted until October 1, 2026