Administrative Assistant in Governance Support Centre / Human Resources / Planning, Monitoring and Reporting Team

  • Tymczasowa
  • Warszawa
  • Opublikowano 4 dni temu
  • 8-9.000 gross PLN / Miesiąc

FRONTEX – the European Border and Coast Guard Agency

For our client – FRONTEX – the European Border and Coast Guard Agency we are looking for candidates for the following position: 

Administrative Assistant in Governance Support Centre / Human Resources / Planning, Monitoring and Reporting Team
Location: Warszawa, Śródmieście
The description of duties is as follows:
  • to provide administrative support in general administrative procedures;
  • to assist in data collection in the area of HR planning and monitoring activities;
  • to support in updating HR database on staff allocation and budget (advanced knowledge of excel);
  • to support in reporting activities on different aspects and data of HR areas;
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to support in drafting reports in various areas related to Frontex activities;
  • to provide assistance in preparation, implementation and monitoring of contracts;
  • to support in the preparation of procurement requests in line with the financial rules in place;
  • to support in drafting notes, letters, reports and follow ups on documents;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to carry out data entry and support an administration and monitoring of electronic databases;
  • advance excel knowledge required
  • Education: successfully completed secondary education related to the business needs
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
Personal skills:
  • high level of responsibility and ability to work independently
  • high level of service orientation
  • ability to work under pressure and experience in organizing work and prioritizing accordingly
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner
  • strong sense of accuracy and attention to detail
  • high level of discretion and ability to handle confidential matters
  • proven organizational skills
  • ability to adapt to a dynamic working environment
  • ability to learn new skills and software
  • ability to work in a team
We offer:
  • contract of employment through the Employment Agency
  • daily remuneration: 64,24€ net
  • medical care, sports card
  • opportunity for development and promotion
  • convenient location of the office – the centre of Warsaw
  • work with professionals

Number of vacancies: 1

Application deadline: until September 25, 2023

Please be advised that only resumes in English will be considered.

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Zadzwoń: 886 971 974