Administrative Assistant in Operational Response Division/Centre of Excellence for Combating Document Fraud

  • Tymczasowa
  • Warszawa
  • Opublikowano 2 tygodnie temu
  • 8.000-9.000 PLN GROSS PLN / Miesiąc

FRONTEX - European Border and Coast Guard Agency

For our Client FRONTEX – European Border and Coast Guard Agency we are looking for:

Administrative Assistant in Operational Response Division/Centre of Excellence for Combating Document Fraud

Duties and tasks linked to the post:

  • to provide administrative support in general administrative procedures;
  • to support the document flows and archiving;
  • to support in drafting notes, letters, reports and follow ups on documents;
  • to assist in the organisations of online, hybrid and physical meetings and drafting minutes as necessary;
  • to assist in handling correspondence;
  • to support the preparation and follow-up of financial commitments and documents;
  • to support in the review and preparation of documentation attached to claims, invoices and requests for payments
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to support in drafting reports in various areas related to Frontex activities;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to perform basic administrative tasks as copying, scanning, etc


  • Education: successfully completed secondary education related to the business needs;
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.

We offer:

  • contract of employment through the Employment Agency;
  • daily remuneration: 68,28€ net;
  • medical care, sport card;
  • opportunity for development and promotion;
  • convenient location of the office – the centre of Warsaw;
  • work with professionals.

Number of vacancies: 1

Application deadline: until May 27, 2024

Please be advised that only resumes in English will be considered.

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