For our client – FRONTEX – the European Border and Coast Guard Agency we are looking for candidates for the following position:

Administrative Assistant in Operational Response Division / Coast Guard and Law Enforcement Unit / Law Enforcement Sector

Location: Warszawa, Śródmieście

The description of duties is as follows:

to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to assist in the organisations of online and physical meetings and drafting minutes as necessary;
to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
to assist in the preparation of statistical data (tables, graphs and charts);
to support in drafting reports in various areas related to Frontex activities;
to monitor functional mailboxes and communicate with internal and external parties;

Requirements:

Education: successfully completed secondary education related to the business needs
Work experience: at least 1 year of professional experience in the specific area depending on the business needs
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

high level of responsibility and ability to work independently
high level of service orientation
ability to work under pressure and experience in organizing work and prioritizing accordingly
ability to communicate efficiently at all levels internally and externally and in appropriate manner
strong sense of accuracy and attention to detail
high level of discretion and ability to handle confidential matters
proven organizational skills
ability to adapt to a dynamic working environment
ability to learn new skills and software
ability to work in a team

We offer:

Number of vacancies: 1

Application deadline: until September 25, 2023

Please be advised that only resumes in English will be considered.