For our Client – FRONTEX – European Border and Coast Guard Agency we are looking for:

Administrative Assistant in Security and Information Management Division / Security Unit

The description of duties is a presented below:

To provide general administrative support to the Senior Security Officers;
To provide administrative support for guards shift planning;
To provide administrative support in distribution of crypto products;
To provide administrative support in procurement and finance procedures;
To provide administrative support in handling Data Protection procedures;
To support the document flows and archiving, including via ARES;
To support in drafting notes, letters, reports and follow ups on documents;
To carry out data entry and support an administration and monitoring of electronic databases and SEC intranet;
To assist in the organisations of online and physical meetings and drafting minutes as necessary;
To assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
Horizontal administrative assistance Unit, including agenda and meeting planning

Requirements:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Application deadline: until May, 15 2025

Please be advised that only resumes in English will be considered.